Best Guide For Employees For Work Time Calculations

If you are tired of looking for a place where you can calculate the time passed, or the difference between the two events of the time. You don't need to search anymore. You can easily find your working hours by reading this guide. Just follow this guide thoroughly and your problem will be resolved.

How to calculate time  in Excel

Do you want to add or subtract your time in Excel? If Yes then you just arrived at the right place. I have come up with a very easy method to add or subtract time by using Excel. Just follow the below simple and easy method and I hope you would be able to add or subtract your time within a very short time. If you are facing problem adding two times in Excel and not getting clean results. Or if you need to subtract one time from other, read the sections below and learn how to easily add or subtract time.

Add time in Excel

If you want to know how much time would two particular times take to get completed, and you make an estimate that your first task will take 6 hours and 45 minutes and the second will take 9 hours and 30 hours. Here is a simple way to do it in Excel.


Enter 6:45 in cell B2, and enter 9:30 in cell B3.


In cell B4, enter =B2+B3 and then press Enter.

add time in excel
The result is 16:15—16 hours and 15 minutes—for the completion of the two tasks. Well, you just did it. It's quite easy to find the result of the addition of two times.

How to calculate time difference in Excel

If you are looking for a way out to calculate your time in Excel or if you are facing difficulties measuring the total time elapsed, then follow this helpful guide and you can easily find the difference between beginning time and ending time of a process. There are many formulas to calculate time in Excel. It depends upon the data you are currently having to choose which formula for yourself. It also depends upon the way you would like your result to be achieved. So let's start and see the simplest way to calculate the time in Excel.

Simple Method: Subtract one time from the other

As we all know, time in Excel is usually in decimal numbers format. You can add or subtract these decimal numbers very easy to get the desired result. If you are looking for a very simple and obvious formula to calculate the time difference then the formula given below could be your best possible option.
Difference=End time - Start time
As obvious, the internal Excel system represents the time in fractional parts of a decimal number, you may get similar result like this when you apply the formula: calculate-time-difference-excel
The problem is that the decimal in column D are accurate but they are not as meaningful as they should be. In order to make them more informative, you should apply custom time formatting with one of the following codes:
Time code Explanation
h Elapsed hours, display as 4.
h:mm Elapsed hours and minutes, display as 4:10.
h:mm:ss Elapsed hours, minutes and seconds, display as 4:10:20.
  If you want to apply these custom time format, Follow the below steps:


Press Ctrl+1  and the Format Cells dialog will be opened


Now select Custom from the Category list.


Now type the time codes in the Type Box. The elapsed time is displayed differently depending on the time format applied to the column:

How To Calculate Hours Worked

The most common question that comes to our mind is"How to calculate hours worked from my time clock? calculating work hours could be tricky but not impossible. Just follow the steps and you will be able to calculate yours by simply doing basic maths.

Calculating Hours Worked

There are basically two methods to calculate the working hours. The first method is to manually find the hours, whereas the second is by using a software called "Time Clock Software". The reason why the later is called as the preferred one is that finding the working hours manually can be timely and error-prone while using software is accurate and fast.

How to manually calculate employee hours

There are multiple methods to calculate the number of works an employee has worked. The most common way is to record the start time and end time of working hours. Some employers need their employees to record the hours on paper, while others use a punch clock system to keep a record of hours. Once the working hours are recorded, the employer has to sum up the totals to get for payroll. Here's how to determine hours worked:


Convert all times to 24-hour clock
  1. Convert 8:45 am to 08:45 hours.
  2. Convert 3:45 pm to 15:45 hours.


Next, Subtract the start time from the end time.


Now you have the actual hours and minutes worked for the day.


Now to determine the total wage, you have to convert this to a decimal format. total-wage-to-convert-to-decimal-format

How to convert hours to decimal value and calculate gross wage

Previously, I told you how to find the total hours worked for the day. To find the total employee wage, you will need to convert the total hours and minutes to a decimal format. Once you have converted, now you can easily find the gross pay by multiplying time worked with your wages. For example, if you worked for 8:30 minutes, this is 8.5 hours when converted to decimals. Now multiply them by hourly wages you get, and a gross wage amount will be easily found. I have given a chart below which will help you easily find the conversions. minute-to-decimal-conversion-chart

Tools for tracking employee hours

The Wages and Hours division is not recommended officially to keep a record of employee working hours track. I would recommend you to keep these tools to get the accurate results.
  • Pen and Paper time cards.
  • Mechanical time clocks.
  • Free time clock calculators.
  • Timeclock software.